Fellowship Logistics Packet – Valley Kingdom Ministries International

Fellowship Date

Start Time

End Time

Contact Person

CHALLENGE/TARGET AUDIENCE: WHO

Who is the targeted audience for the fellowship?

Anticipated number of participants?

What is the challenge that the target audience is experiencing?

MESSAGE/ SOLUTION

What are you doing to solve challenge?

WHY?

What are the objectives of the Fellowship?

Please state your desired verbiage to be used for marketing your fellowship:

COLLABORATION

What other Valley ministries, churches, or community organizations are in collaboration with this fellowship:

IMPLEMENTATION

Will your fellowship require a Paid Speaker/Facilitator? YesNo

MEDIA, MARKETING & ADVERTISING

Is there registration? YesNo

If so, is there a deadline for registration? YesNo

Deadline Date

Is this a ticketed fellowship? YesNo

If so, how much is the ticket/registration cost?

Where, how, or who can tickets be purchased?
Giving KiosksMinistry Team MemberWebsite, Eventbrite, etcOther

If Other

Please copy your registration link, if applicable.

What is your proposed #Hashtag?

Are there any special requests of the marketing team regarding graphics, promotion, or marketing campaign?
(colors, imagery, promotional items, etc.)

Electronic MessageMailingetc

If Other

Will you require registration tables or visual support?
FoyerMulti-PurposeWesly Williams

ADVERTISING

How will you advertise this event to your target audience?
(Remember to consider what would best reach your target audience. Be sure to use all that are applicable and please be advised that there are Media Guidelines for each method that MUST be adhered to.)

Early event planning	Person responsible	Action	Date to be Completed
Print Material (write any specifics here)
Social Media (FB, Twitter, IG, etc.)
Mobile (App Notifications, IRIS, Text, Voice Calls)
Commercial Recording
Valley News (Voice of the Valley)
Pulpit Announcement(write specifics below)

CHURCH OPERATIONS

Will you need the church van and/or bus? YesNo

Will your fellowship require catering? YesNo

Are there any desired decorations?

Equipment Needs
8’ TablesChairsRound TablesPiping Drapes

Provide details in number for each Equipment

How would you like your tables set up? ExpoMeetingSeminar/WorkshopOther

If other

How would you like your chairs set up?
Semi-CircleClassroomCircle

Will a vendor contract be needed to secure any of the request(s) above?
YEsNO

Provide details in numbers

Temple Building
Temple (Sanctuary): Minimum: 300 peopleWesley Williams Room: Holds up to 75 people based on room set-up

Administrative Building
KitchenCafeteriaMulti-Purpose Room (Gym): Holds up to 750 people based on room set-upMulti-Purpose Room AtriumEmmanuel

Rabbi Wing (1st Floor Glass rooms) – Children’s Ministry Wing:Holds up to 60 people based on room set-up
Chief ShepherdGood ShepherdGreat ShepherdNazarene

Tabernacle**Holds up to 160 people
YesNo

Jehovah Wing (Next to Tabernacle):Not Available for meetings
Alpha: Classroom 1Omega: Classroom 2

Lilly of the Valley Wing (Nursery Rooms)
Rose of Sharon (Nursery): Holds up to 20 childrenPrince of Peace: Holds up to 15 people; not available for meetingsRoot of David (War Room):Holds up to 15 peopleHorn of Salvation: Not Available for meetings

Foundation Wing (Lower Level)
Carpenter: Holds up to 40 peopleCorner Stone: Holds up to 20 peopleRock: Holds up to 30 peoplePotter: Holds up to 50 people

BUDGET/REVENUE/EXPENSE GUIDE

REVENUE:(Determine how your Ministry will offset the cost of the expenses your request will generate)

Registration

Offering (estimate)

Ticket Sales (# of tickets x price)

Other

Total Projected Revenue

EXPENSES:(Determine the estimated amount of expenses this request will generate)

Catering Service

Artist

Musicians

Audio Technician

Worship Leader/Music Director

Choir Director

Staging

Air Travel

Ground Transportation

Hotel Accommodations

TV Broadcast Advertisement

Radio Advertisement

Graphic Design Services

Flyers (printed)

Tickets (printed)

Programs

Postcards

Posters/Banners

Postage

Chair/Table Rental

Decorations

Parking

Security

Other

Total Projected Expenses

Total Projected Income(Revenue minus Expenses)

Date Submitted

Date Approved

Event Planning

Name of event

Date of event

Time of event

Location of event

Event coordinator/contact person and ministry

Target audience – Who?

Message – What?

Objectives – Why?

Description Of Event – What?

Early Event Planning

Print Material

Person Responsible

Action

Date To Be Completed

Social Media

Person Responsible

Action

Date To Be Completed

Mobile

Person Responsible

Action

Date To Be Completed

Commercial Recording

Person Responsible

Action

Date To Be Completed

Valley News

Person Responsible

Action

Date To Be Completed

Pulpit Announcement

Person Responsible

Action

Date To Be Completed

VKMI Graphic Design Request Form

Please complete this form and email to JGardner@VKMI.org. To fulfill your graphic design request in a timely manner, this form must be submitted 30 days prior to the event date.

Event Date

Event Time

Event Location

Social Media Posting Needed? YesNo

Copy/Verbiage:

(What you would like communicated on the graphic design. Example: Join the health ministry for a free blood pressure screening following Sunday Worship. Please write EXACTLY what you want written on the graphic.)

Room Scheduling or Table Reservation Request Form

Event Date

Event Type WeeklyMonthlyCalendar Event

Start Time

End Time

Number of People

Type of Function

Event Title

Ministry Name

Ministry Chairperson

Telephone

Email Address

ROOM REQUEST MUST BE TWO WEEKS PRIOR TO DATE NEEDED

Special Services Request

Trustee Needed TimeRoom for Child Care NeededAPPROVAL OF LEAD SERVANT

MINISTRY VOUCHER

CHECK ADVANCEDISBURSEMENTREIMBURSMENT

MINISTRY NAME

MINISTRY SERVANT LEADER

MINISTRY EVENT

PHONE NO.

TOTAL $:

DATE NEEDED

MAKE CHECK PAYABLE TO

ADDRESS

City

State

Zip

Purchase Order No.

MAILPICK UP

Valley Kingdom Ministries International

The Valley Experience is Live Every Sunday 10:00 am

Join us every Wednesday for The Word on Wednesday - 7pm

Contact Person

CHALLENGE/TARGET AUDIENCE: WHO

MESSAGE/ SOLUTION

WHY?

COLLABORATION

IMPLEMENTATION

MEDIA, MARKETING & ADVERTISING

ADVERTISING

CHURCH OPERATIONS

BUDGET/REVENUE/EXPENSE GUIDE

Event Planning

Early Event Planning

VKMI Graphic Design Request Form

Copy/Verbiage:

Room Scheduling or Table Reservation Request Form

ROOM REQUEST MUST BE TWO WEEKS PRIOR TO DATE NEEDED

Meeting Room Request

Room set up

Special Equipment

Audio/Visual Equipment

Special Services Request

MINISTRY VOUCHER

CHECK ADVANCEDISBURSEMENTREIMBURSMENT

Praise Report

Prayer Request