Valley Kingdom Ministries International

The Valley Experience is Live Every Sunday 10:00 am

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    Fellowship Date

    Start Time

    End Time

    Contact Person

    How often will you have this fellowship?

    Ministry Mountain

    CHALLENGE/TARGET AUDIENCE: WHO

    Who is the targeted audience for the fellowship?

    Anticipated number of participants?

    What is the challenge that the target audience is experiencing?

    MESSAGE/ SOLUTION

    What are you doing to solve challenge?

    WHY?

    What are the objectives of the Fellowship?

    Please state your desired verbiage to be used for marketing your fellowship:

    COLLABORATION

    What other Valley ministries, churches, or community organizations are in collaboration with this fellowship:

    IMPLEMENTATION

    Will your fellowship require a Paid Speaker/Facilitator?

    Will you require the services from Music and Arts?

    MEDIA, MARKETING & ADVERTISING

    Is there registration?

    If so, is there a deadline for registration?

    Deadline Date

    Is this a ticketed fellowship?

    If so, how much is the ticket/registration cost?

    Where, how, or who can tickets be purchased?

    If Other

    Please copy your registration link, if applicable.

    What is your proposed #Hashtag?

    Are there any special requests of the marketing team regarding graphics, promotion, or marketing campaign?
    (colors, imagery, promotional items, etc.)

    If Other

    Will you require registration tables or visual support?

    ADVERTISING

    How will you advertise this event to your target audience?
    (Remember to consider what would best reach your target audience. Be sure to use all that are applicable and please be advised that there are Media Guidelines for each method that MUST be adhered to.)

    Early event planning

    Person responsible

    Action

    Date to be Completed

    Print Material (write any specifics here)

    Social Media (FB, Twitter, IG, etc.)

    Mobile (App Notifications, IRIS, Text, Voice Calls)

    Commercial Recording

    Valley News (Voice of the Valley)

    Pulpit Announcement(write specifics below)

    CHURCH OPERATIONS

    Will you need the church van and/or bus?

    Will your fellowship require catering?

    Are there any desired decorations?

    Equipment Needs

    Provide details in number for each Equipment

    How would you like your tables set up?

    If other

    How would you like your chairs set up?

    AV Needs (must be reserved)

    Will a vendor contract be needed to secure any of the request(s) above?

    Are you going to require ministry support?

    Provide details in numbers

    Temple Building

    Administrative Building

    Rabbi Wing (1st Floor Glass rooms) – Children’s Ministry Wing:Holds up to 60 people based on room set-up

    Truth Wing (2nd Floor Glass rooms):Holds up to 60 people based on room set-up

    Tabernacle**Holds up to 160 people

    Jehovah Wing (Next to Tabernacle):Not Available for meetings

    Lilly of the Valley Wing (Nursery Rooms)

    Foundation Wing (Lower Level)

    BUDGET/REVENUE/EXPENSE GUIDE

    REVENUE:(Determine how your Ministry will offset the cost of the expenses your request will generate)

    Registration

    Offering (estimate)

    Ticket Sales (# of tickets x price)

    Other

    Other

    Total Projected Revenue

    EXPENSES:(Determine the estimated amount of expenses this request will generate)

    Catering Service

    Artist

    Musicians

    Audio Technician

    Worship Leader/Music Director

    Choir Director

    Staging

    Air Travel

    Ground Transportation

    Hotel Accommodations

    TV Broadcast Advertisement

    Radio Advertisement

    Graphic Design Services

    Flyers (printed)

    Tickets (printed)

    Programs

    Postcards

    Posters/Banners

    Postage

    Chair/Table Rental

    Decorations

    Parking

    Security

    Other

    Total Projected Expenses

    Total Projected Income(Revenue minus Expenses)

    Date Submitted

    Date Approved


    Event Planning

    Name of event

    Date of event

    Time of event

    Location of event

    Event coordinator/contact person and ministry

    Target audience – Who?

    Message – What?

    Objectives – Why?

    Description Of Event – What?

    Early Event Planning

    Print Material

    Person Responsible

    Action

    Date To Be Completed

    Social Media

    Person Responsible

    Action

    Date To Be Completed

    Mobile

    Person Responsible

    Action

    Date To Be Completed

    Commercial Recording

    Person Responsible

    Action

    Date To Be Completed

    Valley News

    Person Responsible

    Action

    Date To Be Completed

    Pulpit Announcement

    Person Responsible

    Action

    Date To Be Completed


    VKMI Graphic Design Request Form

    Please complete this form and email to JGardner@VKMI.org. To fulfill your graphic design request in a timely manner, this form must be submitted 30 days prior to the event date.

    Event Date

    Event Time

    Event Location

    Social Media Posting Needed?

    Copy/Verbiage:

    (What you would like communicated on the graphic design. Example: Join the health ministry for a free blood pressure screening following Sunday Worship. Please write EXACTLY what you want written on the graphic.)


    Room Scheduling or Table Reservation Request Form

    Reservation for:

    Event Date

    Event Type

    Start Time

    End Time

    Number of People

    Type of Function

    Event Title

    Ministry Name

    Ministry Chairperson

    Telephone

    Email Address

    ROOM REQUEST MUST BE TWO WEEKS PRIOR TO DATE NEEDED

    Meeting Room Request

    Room set up


    Special Equipment


    Audio/Visual Equipment

    Special Services Request



    MINISTRY VOUCHER

    MINISTRY NAME

    MINISTRY SERVANT LEADER

    MINISTRY EVENT

    PHONE NO.

    TOTAL $:

    DATE NEEDED

    MAKE CHECK PAYABLE TO

    ADDRESS

    City

    State

    Zip

    Purchase Order No.

    Praise Report

    Prayer Request