VKMI Tech Conference 2021 begins February 19 & 20, 2021

The Valley Experience is Live Every Sunday 9:00 am

Tune in to What's Happening Now Every Wednesday 7:00 pm

Fellowship Logistics Packet

    Fellowship Date
    Start Time
    End Time

    Contact Person

    How often will you have this fellowship?
    Ministry Mountain

    CHALLENGE/TARGET AUDIENCE: WHO

    Who is the targeted audience for the fellowship?
    Anticipated number of participants?
    What is the challenge that the target audience is experiencing?

    MESSAGE/ SOLUTION

    What are you doing to solve challenge?

    WHY?

    What are the objectives of the Fellowship?
    Please state your desired verbiage to be used for marketing your fellowship:

    COLLABORATION

    What other Valley ministries, churches, or community organizations are in collaboration with this fellowship:

    IMPLEMENTATION

    Will your fellowship require a Paid Speaker/Facilitator?
    Will you require the services from Music and Arts?

    MEDIA, MARKETING & ADVERTISING

    Is there registration?
    If so, is there a deadline for registration?
    Deadline Date
    Is this a ticketed fellowship?
    If so, how much is the ticket/registration cost?
    Where, how, or who can tickets be purchased?
    If Other
    Please copy your registration link, if applicable.
    What is your proposed #Hashtag?
    Are there any special requests of the marketing team regarding graphics, promotion, or marketing campaign?
    (colors, imagery, promotional items, etc.)

    If Other
    Will you require registration tables or visual support?

    ADVERTISING

    How will you advertise this event to your target audience?
    (Remember to consider what would best reach your target audience. Be sure to use all that are applicable and please be advised that there are Media Guidelines for each method that MUST be adhered to.)

    Early event planning Person responsible Action Date to be Completed
    Print Material (write any specifics here)
    Social Media (FB, Twitter, IG, etc.)
    Mobile (App Notifications, IRIS, Text, Voice Calls)
    Commercial Recording
    Valley News (Voice of the Valley)
    Pulpit Announcement(write specifics below)

    CHURCH OPERATIONS

    Will you need the church van and/or bus?
    Will your fellowship require catering?
    Are there any desired decorations?
    Equipment Needs
    Provide details in number for each Equipment
    How would you like your tables set up?
    If other
    How would you like your chairs set up?
    AV Needs (must be reserved)
    Will a vendor contract be needed to secure any of the request(s) above?
    Are you going to require ministry support?
    Provide details in numbers
    Temple Building
    Administrative Building
    Rabbi Wing (1st Floor Glass rooms) – Children’s Ministry Wing:Holds up to 60 people based on room set-up
    Truth Wing (2nd Floor Glass rooms):Holds up to 60 people based on room set-up
    Tabernacle**Holds up to 160 people
    Jehovah Wing (Next to Tabernacle):Not Available for meetings
    Lilly of the Valley Wing (Nursery Rooms)
    Foundation Wing (Lower Level)

    BUDGET/REVENUE/EXPENSE GUIDE

    REVENUE:(Determine how your Ministry will offset the cost of the expenses your request will generate)

    Registration
    Offering (estimate)
    Ticket Sales (# of tickets x price)
    Other
    Other
    Total Projected Revenue

    EXPENSES:(Determine the estimated amount of expenses this request will generate)

    Catering Service
    Artist
    Musicians
    Audio Technician
    Worship Leader/Music Director
    Choir Director
    Staging
    Air Travel
    Ground Transportation
    Hotel Accommodations
    TV Broadcast Advertisement
    Radio Advertisement
    Graphic Design Services
    Flyers (printed)
    Tickets (printed)
    Programs
    Postcards
    Posters/Banners
    Postage
    Chair/Table Rental
    Decorations
    Parking
    Security
    Other
    Total Projected Expenses
    Total Projected Income(Revenue minus Expenses)
    Date Submitted
    Date Approved

    Event Planning

    Name of event
    Date of event
    Time of event
    Location of event
    Event coordinator/contact person and ministry
    Target audience – Who?
    Message – What?
    Objectives – Why?
    Description Of Event – What?

    Early Event Planning

    Print Material
    Person Responsible
    Action
    Date To Be Completed
    Social Media
    Person Responsible
    Action
    Date To Be Completed
    Mobile
    Person Responsible
    Action
    Date To Be Completed
    Commercial Recording
    Person Responsible
    Action
    Date To Be Completed
    Valley News
    Person Responsible
    Action
    Date To Be Completed
    Pulpit Announcement
    Person Responsible
    Action
    Date To Be Completed

    VKMI Graphic Design Request Form

    Please complete this form and email to JGardner@VKMI.org. To fulfill your graphic design request in a timely manner, this form must be submitted 30 days prior to the event date.

    Event Date
    Event Time
    Event Location
    Social Media Posting Needed?

    Copy/Verbiage:

    (What you would like communicated on the graphic design. Example: Join the health ministry for a free blood pressure screening following Sunday Worship. Please write EXACTLY what you want written on the graphic.)


    Room Scheduling or Table Reservation Request Form

    Reservation for:
    Event Date
    Event Type
    Start Time
    End Time
    Number of People
    Type of Function
    Event Title
    Ministry Name
    Ministry Chairperson
    Telephone
    Email Address

    ROOM REQUEST MUST BE TWO WEEKS PRIOR TO DATE NEEDED

    Meeting Room Request

    Room set up


    Special Equipment


    Audio/Visual Equipment

    Special Services Request



    MINISTRY VOUCHER

    MINISTRY NAME
    MINISTRY SERVANT LEADER
    MINISTRY EVENT
    PHONE NO.
    TOTAL $:
    DATE NEEDED
    MAKE CHECK PAYABLE TO
    ADDRESS
    City
    State
    Zip
    Purchase Order No.

    Praise Report

    Prayer Request

    If you have a prayer request, please submit it to us: Our pray ministry “Tephillah” will pray for your request and intercede on your behalf.