Logo of Valley Kingdom Ministries International

Fellowship Logistics Packet

Fellowship Date
Start Time
End Time

Contact Person

How often will you have this fellowship?
Ministry Mountain

CHALLENGE/TARGET AUDIENCE: WHO

Who is the targeted audience for the fellowship?
Anticipated number of participants?
What is the challenge that the target audience is experiencing?

MESSAGE/ SOLUTION

What are you doing to solve challenge?

WHY?

What are the objectives of the Fellowship?
Please state your desired verbiage to be used for marketing your fellowship:

COLLABORATION

What other Valley ministries, churches, or community organizations are in collaboration with this fellowship:

IMPLEMENTATION

Will your fellowship require a Paid Speaker/Facilitator?
Will you require the services from Music and Arts?

MEDIA, MARKETING & ADVERTISING

Is there registration?
If so, is there a deadline for registration?
Deadline Date
Is this a ticketed fellowship?
If so, how much is the ticket/registration cost?
Where, how, or who can tickets be purchased?
If Other
Please copy your registration link, if applicable.
What is your proposed #Hashtag?
Are there any special requests of the marketing team regarding graphics, promotion, or marketing campaign?
(colors, imagery, promotional items, etc.)

If Other
Will you require registration tables or visual support?

ADVERTISING

How will you advertise this event to your target audience?
(Remember to consider what would best reach your target audience. Be sure to use all that are applicable and please be advised that there are Media Guidelines for each method that MUST be adhered to.)

Early event planning Person responsible Action Date to be Completed
Print Material (write any specifics here)
Social Media (FB, Twitter, IG, etc.)
Mobile (App Notifications, IRIS, Text, Voice Calls)
Commercial Recording
Valley News (Voice of the Valley)
Pulpit Announcement(write specifics below)

CHURCH OPERATIONS

Will you need the church van and/or bus?
Will your fellowship require catering?
Are there any desired decorations?
Equipment Needs
Provide details in number for each Equipment
How would you like your tables set up?
If other
How would you like your chairs set up?
AV Needs (must be reserved)
Will a vendor contract be needed to secure any of the request(s) above?
Are you going to require ministry support?
Provide details in numbers
Temple Building
Administrative Building
Rabbi Wing (1st Floor Glass rooms) – Children’s Ministry Wing:Holds up to 60 people based on room set-up
Truth Wing (2nd Floor Glass rooms):Holds up to 60 people based on room set-up
Tabernacle**Holds up to 160 people
Jehovah Wing (Next to Tabernacle):Not Available for meetings
Lilly of the Valley Wing (Nursery Rooms)
Foundation Wing (Lower Level)

BUDGET/REVENUE/EXPENSE GUIDE

REVENUE:(Determine how your Ministry will offset the cost of the expenses your request will generate)

Registration
Offering (estimate)
Ticket Sales (# of tickets x price)
Other
Other
Total Projected Revenue

EXPENSES:(Determine the estimated amount of expenses this request will generate)

Catering Service
Artist
Musicians
Audio Technician
Worship Leader/Music Director
Choir Director
Staging
Air Travel
Ground Transportation
Hotel Accommodations
TV Broadcast Advertisement
Radio Advertisement
Graphic Design Services
Flyers (printed)
Tickets (printed)
Programs
Postcards
Posters/Banners
Postage
Chair/Table Rental
Decorations
Parking
Security
Other
Total Projected Expenses
Total Projected Income(Revenue minus Expenses)
Date Submitted
Date Approved

Event Planning

Name of event
Date of event
Time of event
Location of event
Event coordinator/contact person and ministry
Target audience – Who?
Message – What?
Objectives – Why?
Description Of Event – What?

Early Event Planning

Print Material
Person Responsible
Action
Date To Be Completed
Social Media
Person Responsible
Action
Date To Be Completed
Mobile
Person Responsible
Action
Date To Be Completed
Commercial Recording
Person Responsible
Action
Date To Be Completed
Valley News
Person Responsible
Action
Date To Be Completed
Pulpit Announcement
Person Responsible
Action
Date To Be Completed

VKMI Graphic Design Request Form

Please complete this form and email to JGardner@VKMI.org. To fulfill your graphic design request in a timely manner, this form must be submitted 30 days prior to the event date.

Event Date
Event Time
Event Location
Social Media Posting Needed?

Copy/Verbiage:

(What you would like communicated on the graphic design. Example: Join the health ministry for a free blood pressure screening following Sunday Worship. Please write EXACTLY what you want written on the graphic.)


Room Scheduling or Table Reservation Request Form

Reservation for:
Event Date
Event Type
Start Time
End Time
Number of People
Type of Function
Event Title
Ministry Name
Ministry Chairperson
Telephone
Email Address

ROOM REQUEST MUST BE TWO WEEKS PRIOR TO DATE NEEDED

Meeting Room Request

Room set up


Special Equipment


Audio/Visual Equipment

Special Services Request



MINISTRY VOUCHER

MINISTRY NAME
MINISTRY SERVANT LEADER
MINISTRY EVENT
PHONE NO.
TOTAL $:
DATE NEEDED
MAKE CHECK PAYABLE TO
ADDRESS
City
State
Zip
Purchase Order No.