How often will you have this fellowship?
Arts & EntertainmentBusinessEducationFamilyGovernmentMediaReligion
Who is the targeted audience for the fellowship?
Anticipated number of participants?
What is the challenge that the target audience is experiencing?
What are you doing to solve challenge?
What are the objectives of the Fellowship?
Please state your desired verbiage to be used for marketing your fellowship:
What other Valley ministries, churches, or community organizations are in collaboration with this fellowship:
Will your fellowship require a Paid Speaker/Facilitator? YesNo
Will you require the services from Music and Arts?
ArtistAudio TechnicianBassChoir DirectorDrummerKeyboardistLeadTracksWorship Leader/Music Director
Is there registration? YesNo
If so, is there a deadline for registration? YesNo
Is this a ticketed fellowship? YesNo
If so, how much is the ticket/registration cost?
Where, how, or who can tickets be purchased?
Giving KiosksMinistry Team MemberWebsite, Eventbrite, etcOther
Please copy your registration link, if applicable.
What is your proposed #Hashtag?
Are there any special requests of the marketing team regarding graphics, promotion, or marketing campaign?
(colors, imagery, promotional items, etc.)
Will you require registration tables or visual support?
How will you advertise this event to your target audience?
(Remember to consider what would best reach your target audience. Be sure to use all that are applicable and please be advised that there are Media Guidelines for each method that MUST be adhered to.)
Flyer/PamphletOur Church Sign Out FrontDirect Mailing/LetterLocal NewspapeValley Mobile AppChurch BulletinIRIS MessageValley NewsEmailAdvertisementWord of MouthPhone CallPulpit Announcement
Early event planning
Date to be Completed
Print Material (write any specifics here)
Social Media (FB, Twitter, IG, etc.)
Mobile (App Notifications, IRIS, Text, Voice Calls)
Valley News (Voice of the Valley)
Pulpit Announcement(write specifics below)
Will you need the church van and/or bus? YesNo
Will your fellowship require catering? YesNo
Are there any desired decorations?
8’ TablesChairsRound TablesPiping Drapes
Provide details in number for each Equipment
How would you like your tables set up? ExpoMeetingSeminar/WorkshopOther
How would you like your chairs set up?
AV Needs (must be reserved)
Will a vendor contract be needed to secure any of the request(s) above?
Are you going to require ministry support?
CounselorsDeaconsDoorkeepersEldersGreetersMinistersParkingSecurity & Trustees
Provide details in numbers
Temple (Sanctuary): Minimum: 300 peopleWesley Williams Room: Holds up to 75 people based on room set-up
KitchenCafeteriaMulti-Purpose Room (Gym): Holds up to 750 people based on room set-upMulti-Purpose Room AtriumEmmanuel
Rabbi Wing (1st Floor Glass rooms) – Children’s Ministry Wing:Holds up to 60 people based on room set-up
Chief ShepherdGood ShepherdGreat ShepherdNazarene
Truth Wing (2nd Floor Glass rooms):Holds up to 60 people based on room set-up
True VineTrue LightPurifierPassoverWord: Holds up to 40 people
Tabernacle**Holds up to 160 people
Jehovah Wing (Next to Tabernacle):Not Available for meetings
Alpha: Classroom 1Omega: Classroom 2
Lilly of the Valley Wing (Nursery Rooms)
Rose of Sharon (Nursery): Holds up to 20 childrenPrince of Peace: Holds up to 15 people; not available for meetingsRoot of David (War Room):Holds up to 15 peopleHorn of Salvation: Not Available for meetings
Foundation Wing (Lower Level)
Carpenter: Holds up to 40 peopleCorner Stone: Holds up to 20 peopleRock: Holds up to 30 peoplePotter: Holds up to 50 people
REVENUE:(Determine how your Ministry will offset the cost of the expenses your request will generate)
Ticket Sales (# of tickets x price)
Total Projected Revenue
EXPENSES:(Determine the estimated amount of expenses this request will generate)
Worship Leader/Music Director
TV Broadcast Advertisement
Graphic Design Services
Total Projected Expenses
Total Projected Income(Revenue minus Expenses)
Name of event
Date of event
Time of event
Location of event
Event coordinator/contact person and ministry
Target audience – Who?
Message – What?
Objectives – Why?
Description Of Event – What?
Date To Be Completed
Please complete this form and email to JGardner@VKMI.org. To fulfill your graphic design request in a timely manner, this form must be submitted 30 days prior to the event date.
Social Media Posting Needed? YesNo
(What you would like communicated on the graphic design. Example: Join the health ministry for a free blood pressure screening following Sunday Worship. Please write EXACTLY what you want written on the graphic.)
Reservation for: Arts & EntBusinessEducationFamilyGovernmentMediaReligion
Event Type WeeklyMonthlyCalendar Event
Number of People
Type of Function
Foyer Table Reservation RequestTempleMulti-purpose RoomTabernacleAdministration Bldg
Theater Style (chairs only) ConferenceRound Chair DiscussionBanquet StyleU-ShapeTablesOther (please provide or draw your room setup)
Floor PodiumTable PodiumEaselRegistration TableDisplay TableWastebasket
Handheld MicrophoneAisle Mic MicrophoneProjector and/or ScreenVideo- MP3 or MOV FormatTV MonitorDVD Player
Trustee Needed TimeRoom for Child Care NeededAPPROVAL OF LEAD SERVANT
MINISTRY SERVANT LEADER
MAKE CHECK PAYABLE TO
Purchase Order No.
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